EAST GWENT REFEREES ASSOCIATION CONSTITUTION AND RULES
1. NAME
The Association shall be called the East Gwent Referee's Association, herein called "the Association".
2. OBJECTIVES
The objectives of the Association shall be to serve its Members and to promote their interests in collaboration with similar and associated organisations.
3. OFFICERS
3(a) The Officers of the Association shall consist of President, Vice-President(s), Chairman, Vice-Chairman, Secretary and Treasurer who, with the exception of the President, shall be elected at the Annual General Meeting together with the Auditor(s).
3(b) If an Officer intends not to seek re-election he should give notice in writing to the Secretary no later than 1st April.
3(c) Nominations for Officers shall be submitted in writing to the Secretary no later than 1st May and such nominations shall be circulated with notification of the Annual General Meeting. Failing which the sitting Officer shall be deemed to be re-elected.
3(d) An Assistant Secretary may also be appointed by the Members when required and this position would be co-opted to the Management Committee.
3(e) Only Full Members shall be permitted to hold Office.
3(f) Any casual vacancy may be filled by the Members at an General Meeting.
4. MANAGEMENT COMMITTEE
4(a) The Management Committee consisting of President, Chairman, Vice- Chairman, Secretary, Treasurer and at least two other Members of the Association shall be appointed at the Annual General Meeting.
4(b) The Management Committee is able to co-opt any Member, to fill casual vacancies and form sub-committees to deal with any matter including those not covered by the Constitution and Rules of the Association.
4(c) Only full Members of the Association shall be eligible for membership of the Management Committee.
4(d) The Minutes of Management Committee Meetings shall be ratified at the first available General Meeting of the Association.
5. MEMBERSHIP
5(a) All persons qualified as referees who are or have been registered with a County Football Association are eligible for Membership of the Association.
5(b) Life Members may be elected at an Annual General Meeting in recognition of outstanding service to the Association or for a significant contribution to football.
5(c) Nominations for Life Membership shall be submitted in writing to the Secretary before 1st April for consideration by the Management Committee. Approved nominations shall be circulated with notification of the Annual General Meeting.
5(d) The Association shall actively encourage young persons who are interested in becoming referees. Young referees (Under 17 years of age) may become Junior Members of the Association.
5(e) Membership of the Association and Affiliation to the Referee's Association commences upon payment of the appropriate Annual Subscriptions to the Association.
5(f) The Association has the right to refuse admission, exclude, or revoke the Membership of any person who by becoming or remaining a Member would be detrimental to the aims and objectives of the Association or likely to bring the Association into disrepute.
6. SUBSCRIPTIONS
6(a) The Annual Subscription shall be agreed at the February General Meeting for all Members. This shall include both the National, Association subscriptions and the National Association Insurance fee.
6(b) Subscriptions become due on 1st April and membership runs until 31st March in the following calendar year.
6(c) New referees who pass their examination after 1st January will be permitted to pay a reduced Association subscription for that year as decided at the Annual General Meeting.
6(d) Any person who has not paid the Annual Subscription by 31st October will be deemed to have lapsed Membership and will forfeit all rights and privileges associated with membership.
7. FINANCE
7(a) The financial year of the Association shall commence on 1st April each year. 7(b) The Treasurer shall give a financial report of the Association at each General Meeting and shall present Audited Accounts covering the preceding financial year for adoption at the Annual General Meeting.
7(c) The accounts of the Association shall be available for inspection by any Member at every Meeting of the Association.
7(d) All payments by cheque and/or cash withdrawals from the Association's account(s) shall be authorised by a minimum of two approved signatures from the Chairman, Secretary and Treasurer.
7(e) All expenses committed shall have prior approval of two elected Officers from the Chairman, Secretary and Treasurer.
7(f) Donations may be made to the Referee's Association Benevolent Fund and any other Association, Society or charity or fund as decided by the Association. The Members shall fix the amounts of any donation.
8. MEETINGS
8(a) The Annual General Meeting shall be held before 31st July each year subject to at least 7 days’ notice being given to all Members. Each member shall receive a copy of the Agenda of the Annual General Meeting together with the Audited Accounts for the preceding year.
8(b) General Meetings shall be held monthly during the football season on the second Thursday of each month, but these arrangements may be varied to suit Members wishes and to accommodate special occasions and/or guests.
8(c) Management Committee Meetings shall be held as and when required to suit the needs of the Association.
8(d) An Extra Ordinary General Meeting can be called either by four elected Officers or four Members submitting a request in writing to the Secretary at least 14 days before the date of the proposed meeting. Each Member shall receive notification of and an Agenda for any Extra Ordinary Meting at least 7 days prior to the event.
8(e) Voting at all Meetings shall be by a show of hands by all Members present except the elected Chairman of the Meeting. In the event of a tie then the elected Chairman of the Meeting shall have a casting vote.
8(f) A Quorum shall consist of at least four Members, two of which shall be elected Officers.
9. CONSTITUTION AND RULES
9(a) The Constitution and Rules shall not be altered or amended except at an Annual General Meeting.
9(b) Notice of any proposed alterations shall be submitted in writing to the Secretary before 1st March and such notice shall be circulated to all Members. Any amendments to such proposals shall be submitted to the Secretary in writing before 1st May. Notification of all proposals and amendments shall be circulated to all Members with notification of the Annual General Meeting.
9(c) All Members shall be supplied with a copy of the Constitution and Rules of the Association and a full list of Officers and Members on request.
10. DISSOLUTION
10(a) Should the Association be dissolved then any assets shall be liquidated and all proceeds, if any, after paying all the debts of the Association, shall be donated to any similar Association, Society, charity or fund as decided by the Association.
10(b) Should the Association be dissolved and insufficient funds are available to pay all the debts of the Association after all the assets have been liquidated then all members shall be jointly and severally responsible for the debts of the Association.
1. NAME
The Association shall be called the East Gwent Referee's Association, herein called "the Association".
2. OBJECTIVES
The objectives of the Association shall be to serve its Members and to promote their interests in collaboration with similar and associated organisations.
3. OFFICERS
3(a) The Officers of the Association shall consist of President, Vice-President(s), Chairman, Vice-Chairman, Secretary and Treasurer who, with the exception of the President, shall be elected at the Annual General Meeting together with the Auditor(s).
3(b) If an Officer intends not to seek re-election he should give notice in writing to the Secretary no later than 1st April.
3(c) Nominations for Officers shall be submitted in writing to the Secretary no later than 1st May and such nominations shall be circulated with notification of the Annual General Meeting. Failing which the sitting Officer shall be deemed to be re-elected.
3(d) An Assistant Secretary may also be appointed by the Members when required and this position would be co-opted to the Management Committee.
3(e) Only Full Members shall be permitted to hold Office.
3(f) Any casual vacancy may be filled by the Members at an General Meeting.
4. MANAGEMENT COMMITTEE
4(a) The Management Committee consisting of President, Chairman, Vice- Chairman, Secretary, Treasurer and at least two other Members of the Association shall be appointed at the Annual General Meeting.
4(b) The Management Committee is able to co-opt any Member, to fill casual vacancies and form sub-committees to deal with any matter including those not covered by the Constitution and Rules of the Association.
4(c) Only full Members of the Association shall be eligible for membership of the Management Committee.
4(d) The Minutes of Management Committee Meetings shall be ratified at the first available General Meeting of the Association.
5. MEMBERSHIP
5(a) All persons qualified as referees who are or have been registered with a County Football Association are eligible for Membership of the Association.
5(b) Life Members may be elected at an Annual General Meeting in recognition of outstanding service to the Association or for a significant contribution to football.
5(c) Nominations for Life Membership shall be submitted in writing to the Secretary before 1st April for consideration by the Management Committee. Approved nominations shall be circulated with notification of the Annual General Meeting.
5(d) The Association shall actively encourage young persons who are interested in becoming referees. Young referees (Under 17 years of age) may become Junior Members of the Association.
5(e) Membership of the Association and Affiliation to the Referee's Association commences upon payment of the appropriate Annual Subscriptions to the Association.
5(f) The Association has the right to refuse admission, exclude, or revoke the Membership of any person who by becoming or remaining a Member would be detrimental to the aims and objectives of the Association or likely to bring the Association into disrepute.
6. SUBSCRIPTIONS
6(a) The Annual Subscription shall be agreed at the February General Meeting for all Members. This shall include both the National, Association subscriptions and the National Association Insurance fee.
6(b) Subscriptions become due on 1st April and membership runs until 31st March in the following calendar year.
6(c) New referees who pass their examination after 1st January will be permitted to pay a reduced Association subscription for that year as decided at the Annual General Meeting.
6(d) Any person who has not paid the Annual Subscription by 31st October will be deemed to have lapsed Membership and will forfeit all rights and privileges associated with membership.
7. FINANCE
7(a) The financial year of the Association shall commence on 1st April each year. 7(b) The Treasurer shall give a financial report of the Association at each General Meeting and shall present Audited Accounts covering the preceding financial year for adoption at the Annual General Meeting.
7(c) The accounts of the Association shall be available for inspection by any Member at every Meeting of the Association.
7(d) All payments by cheque and/or cash withdrawals from the Association's account(s) shall be authorised by a minimum of two approved signatures from the Chairman, Secretary and Treasurer.
7(e) All expenses committed shall have prior approval of two elected Officers from the Chairman, Secretary and Treasurer.
7(f) Donations may be made to the Referee's Association Benevolent Fund and any other Association, Society or charity or fund as decided by the Association. The Members shall fix the amounts of any donation.
8. MEETINGS
8(a) The Annual General Meeting shall be held before 31st July each year subject to at least 7 days’ notice being given to all Members. Each member shall receive a copy of the Agenda of the Annual General Meeting together with the Audited Accounts for the preceding year.
8(b) General Meetings shall be held monthly during the football season on the second Thursday of each month, but these arrangements may be varied to suit Members wishes and to accommodate special occasions and/or guests.
8(c) Management Committee Meetings shall be held as and when required to suit the needs of the Association.
8(d) An Extra Ordinary General Meeting can be called either by four elected Officers or four Members submitting a request in writing to the Secretary at least 14 days before the date of the proposed meeting. Each Member shall receive notification of and an Agenda for any Extra Ordinary Meting at least 7 days prior to the event.
8(e) Voting at all Meetings shall be by a show of hands by all Members present except the elected Chairman of the Meeting. In the event of a tie then the elected Chairman of the Meeting shall have a casting vote.
8(f) A Quorum shall consist of at least four Members, two of which shall be elected Officers.
9. CONSTITUTION AND RULES
9(a) The Constitution and Rules shall not be altered or amended except at an Annual General Meeting.
9(b) Notice of any proposed alterations shall be submitted in writing to the Secretary before 1st March and such notice shall be circulated to all Members. Any amendments to such proposals shall be submitted to the Secretary in writing before 1st May. Notification of all proposals and amendments shall be circulated to all Members with notification of the Annual General Meeting.
9(c) All Members shall be supplied with a copy of the Constitution and Rules of the Association and a full list of Officers and Members on request.
10. DISSOLUTION
10(a) Should the Association be dissolved then any assets shall be liquidated and all proceeds, if any, after paying all the debts of the Association, shall be donated to any similar Association, Society, charity or fund as decided by the Association.
10(b) Should the Association be dissolved and insufficient funds are available to pay all the debts of the Association after all the assets have been liquidated then all members shall be jointly and severally responsible for the debts of the Association.
